2nd AI in Public Administration Forum: Ada on stage and one message - public offices can start with AI now
From 4 to 6 November in Wrocław, public officials, IT specialists and data protection officers from local and central government discussed what happens to AI in public offices after a pilot
We were a Special Partner of the Forum and brought one message: a public office can start working with AI now - safely, lawfully and at no cost to start
On stage: Mariusz Maleszak in a duet with Ada
On 5 November, Mariusz Maleszak, Head of Research and Development at allclouds.pl, presented in a duet with Ada, our AI Expert. Ada's voice and character were generated by AI, and a human is responsible for every word she says
Officials already use AI, often through personal accounts and at their own expense. This is how shadow AI emerges: the office loses control over its data, and an AI policy alone will not stop anyone from pasting a letter into a private chat
“A language model is like a horse. It has the strength to do the job, but it does not know where to go on its own. That is why we built products that steer the horse. We offer a Polish AI harness: our SAIE,” says Andrzej Albera, founder of allclouds.pl and creator of SAIE
In SAIE, a manager sets the rules once, and every query from every employee passes through them and is recorded in a register. TWIN:DESK replaces private chats and cites the source of each answer, PROXY:AI masks personal data and records every model call, and the CDF methodology sets the pilot criteria before the pilot starts. The data stays in Poland, and the rules are set by the office, not by the vendor or the model
Five ready pilot patterns
Mariusz and Ada presented five tasks a public office can start with:
- a search engine for orders that tells the current version from archived ones;
- a reply to a resident's letter with a source cited for every sentence and personal data masked;
- the minutes of a council session with a timestamp for every passage;
- the treasurer's statements, in which an algorithm calculates the amounts and the model only describes the result;
- and assigning incoming correspondence: an agent proposes the type of case, the department and the deadline.
“In every use case, AI prepares the result and the decision is made by a human who can see what the result is based on,” says Mariusz Maleszak
AI adoption in a Polish public office
Four steps at no cost to start
We propose four steps to public offices: role-based courses for three roles, the free LIDER:AI Academy from 28 January 2027, a 2-4 week pilot and full-scale deployment. After each step, the office decides for itself whether to go further. Until 18 December, up to 5 people from one institution take part in each course free of charge, and an office in the Academy receives 5 SAIE trial licences for the whole of 2027. The road to a pilot result can therefore involve no cost for the office
The Forum in the PAP report
PAP MediaRoom published an article about our solutions for public offices: “Polska uprząż AI od allclouds.pl daje urzędom możliwości, a ludziom kontrolę” (in Polish)
Thank you - and see you at the next events
Thank you to the organisers from the monthly “IT w Administracji”, our partners from Wrocław City Hall and everyone who visited our stand. Our next event: the SIwE’26 conference in Wisła, 25 November
We invite you to a SAIE demonstration on your office's documents. Book a demonstration